Planning for Attendance at SI IPMS - 2020

10 Feb 2020: Registration and Model Entry facilities are open.

 

Attendees to the South Island IPMS Championship are asked to register and make their model entries on this site before arriving in Alexandra. If you have a problem with this arrangement either email us so we can resolve any issues, or just turn up at the door on the day - we won't turn you away! Our aim with this process is to minimise the paperwork that needs to be done when you arrive in Alexandra.

At the door on arrival, if you submitted your model entries online you will receive an envelope with your model registration info and can proceed to place your models on display immediately. If you have unregistered models they can be processed at the door on arrival.

What follows is a description of the SI-IPMS 2020 online process. Because of the detail involved you may find it useful to work from a printed copy. Clicking the 'Print' link in the top-left corner of this page will open a new printer-friendly version of these instruction. Click the Print link in the top-left of that next page to open your printer dialogue.

There are three steps to providing your information. These are:

  • Obtain a Login password for this site by creating an SI-IPMS 2020 account;
  • Login and enter your event personal registration details; and
  • (Login if required) and add your Model Entries.

These steps are described in greater detail below.

 

SI IPMS 2020 Account:

IPMS account creation, Login and Logout are done on this page using the facility in the side-bar to the right. 

To create an account:

  • Click on the 'Create an account' link and fill in the entry form. (NB all items are required)
  • Name: Provide your first and last names (i.e. 'Frodo Baggins')
  • Username: Provide a one-word Login Name (i.e. 'fraggins')
  • Password: Create a password for your Login. It must be a minimum of 8 characters, containing at least one capital letter and two numbers.
  • Confirm Password: Repeat the same information just entered. (Sanity check)
  • Email Address: Enter your preferred email address.
  • Confirm Email Address: Retype the same information just entered. (Sanity check)
  • Press the  'Register' button.

The system will then send you an email with these details for your records. It also contains a link that you must click to verify your email address. This step prevents villains from pretending to be you. Check for the email now.

(No IPMS Email in your Inbox? It may have been falsly identified as Spam. Click here to read some advice about this.)

You and this site now have your valid Login details and a security checked email address. When you log in to the site the button changes to 'Log Out'. After completing any registration or model entry work you should come back to this 'Planning' page and click on Log Out.

Note that if you think too long about your entry without clicking something you may be logged out by the system. The session inactivity timeout is 15 minutes.

 

SI IPMS 2020 Registration

Registration allows you to enter your personal event details and requirements into the Event database.

Enter your Username and password into the IPMS Account facility and click the Login button. When you login two additional menu tabs appear above this page named 'Registration' and 'Models'. Click on the Registration tab which contains the Registration form. Please complete the registration process before entering models, or we won't know who your model entries belong to!

Registration Process

The Registration form requests the following information:

  • First and Last Names
  • IPMS-affiliated club name
  • Street address, city, zip
  • Phone (optional) and email address
  • Transport request from Queenstown to Alexandra? (If you would like us to arrange transport from Queenstown airport to Alexandra, then give the number of passengers, flight number, date and time of arrival/departure. Transport may be by ride-share with another attendee or by COMS member's vehicle.)
  • Workshop Tutor? (Are you able to provide tuition on a modelling topic? Give brief details of the subject.)
  • Are you available to help with judging? (in teams of three using Gold, Silver and Bronze judging system)
  • Number attending social evening/light meal/award ceremony? (Held at show venue and will include meal, awards and possible tuition topics.)
  • Any optional comments you wish to add.

Hovering your pointer over any topic name will pop-up a further-detail message. Enter your details then select the 'Process Registration' button at the bottom of the form to submit your information (or confirm any later edit or update).

You are sent a confirmation email with these details. If you don't see the email, remember to check in your Spam folder as discussed above.

Once you have processed your registration the system remembers your details, so you can review, edit or update information at a later time by coming back to this form and making the change. i.e. you can add or amend flight details once you have confirmed your bookings.

 

Event Fee

There is a $10 event fee for each person registered, regardless of the number of models entered, and whether they attend the event in person or not. The fee does not apply to any accompanying partners and is to help cover event costs. The fee may be paid by direct credit to COMS (preferred) or at the door on arrival. Our bank details will be in the registration confirmation email sent to you. If paying by direct credit please include your name as reference.

Receipts for Direct Credit payments will be provided by email.

Registration Cancellation

If for some reason you need to cancel your registration then advise us in your Registration Comments section or email us at This email address is being protected from spambots. You need JavaScript enabled to view it..

Registration on behalf of another person

Email us at This email address is being protected from spambots. You need JavaScript enabled to view it. and we will talk about it.

 

SI IPMS 2020 Model Entries

Model entry allows you to submit as many models as you wish for judging at SI IPMS 2020. There is no additional cost for entering additional models.

Please complete Registration before entering models. The model entry process uses your registration name and email address so we know who the model belongs to and to send you a reference copy of the model details you have entered.

To submit model details, enter your Username and password into the IPMS Account facility and click the Login button. When you login two additional menu tabs appear above this page named 'Registration' and 'Models'. Click on the Models tab.

Model Entry Process

The Model Entry form requests the following information:

  • First Name (Taken from your registration details - don't change this)
  • Email address (Taken from your registration details - don't change this)
  • Model Class (A dropdown list of the Classes and Categorys. Select the item you want)
  • Model Scale (Text entry: 1/74, 1/220, etc as appropriate for this model)
  • Model Description (A text description of your model)
  • Extra Work (A text description of any additional work you did on this model. May be used by judges if similar models are otherwise of equal quality)
  • Model Base (A Yes/No selection: Is your model securely attached to a base?)
  • Judges Info (A text entry: Any additional information you wish the judges to be aware of)
  • This is an updated entry (A Yes/No selection: Choose No for a first entry of a model. If you want to revise details previously submitted, then select Yes so we know to remove your previous entry and replace it with this one)

Hovering your pointer over any topic name will pop-up a 'further details' message. Enter your model details then select the 'Process Registration' button at the bottom of the form to submit your model information (or to confirm any later edit or update).

Once you have processed your model entry the system remembers the latest details, so you can edit or update information at a later time. Note that you will overwrite previous model information when you enter details for a new model. To update an earlier model you will need to re-enter previous data with appropriate changes and select Yes for 'This is an updated entry'.

You are sent a confirmation email with these details. If you don't see the email, remember to check in your Spam folder as discussed above.

If you have any model entry concerns then email us at This email address is being protected from spambots. You need JavaScript enabled to view it. and we will discuss it

 

Documents:

Supporting documents for model entries are provided as PDFs. Links to them are located below the IPMS Account Login facility, visible after Login. The documents are:

  • Class Lists: The judging classes being used at SI IPMS 2020.
  • Judging Guidance: Judging rules and interpretations used at SI IPMS 2020. 

 

IPMS Account

Create a new SI IPMS 2020 account, Login to an existing account, or Logout from your work here:

The first time you create an account, verify your email address by clicking on the link emailed to you.

Documents

These are the supporting documents to use for entering models:

Class Lists (PDF) 

Judging Guidance (PDF)